Weighfish App User's Guide

Weighfish TD App Overview

The Weighfish TD App is available on the Apple App Store and the Google Play Store.  This app is for a Tournament Director’s use and allows them to easily record all things related to the tournament weigh-in.

Weighfish tracks Tournaments created as a part of a Tournament Series.  A Tournament Director first creates a Series, then add previous and upcoming tournaments to that Series.  All Tournament Entries (i.e. the fishermen) are added to the individual Tournaments.  You can learn more about this here.

The Weighfish TD App can be used where there is cell and where there is not.  Tournament results entered while the App does not have access to cellular data will be uploaded when the App is opened when cell service is better.

Places and Ties

As you add weights during your weigh-in, the anglers will be sorted by their weights to determine their place in the Tournament.

Ties in weight are handled as follows:

  1. Who has weighed the most fish
  2. Who has the most live fish
  3. Heaviest single day weight

If a tie is still present after these criteria, the anglers will remain tied for their place in the tournament.

Auto Payouts

The Weighfish TD App can automatically calculate the payouts for your Tournament.  To do so, this must be enabled for the individual tournament in the app.  If this is not enabled, the Tournament Director can manually enter payouts/winnings for each Entry after the Tournament has concluded.

In order to calculate the payouts, the following information must be provided:

  • Main Entry Fee: This is the fee charged to participate in the Tournament. If this is a Boater / Co-angler type Tournament, this is the fee charged to the Boater side.  This fee does not include a Big Fish Fee, if there is one.  That is entered separately.  Some Tournaments have an optional sidepot (or calcutta), which is also entered separately.
  • Co-angler Entry Fee: If this is a Boater / Co-angler type Tournament, this is the fee charged to Co-angler side anglers.
  • Pay 1 in How Many Places: This is how many places are paid out vs how many Anglers are fishing the Tournament.  For example, a common payout is 1 in 5 places.  In this case, 5 would be entered here.
  • Total Payout %: This is the percentage of the main pot (and big fish pot if there is one) goes to the Anglers fishing.  If the Tournament Director or organization is holding back a percentage for operating costs or end of year activities, this would be reflected here.  For example, if the Tournament Director keeps 10%, enter 90.  If the Tournament pays back 100%, enter 100.
  • Big Fish Pot: This option, when enabled, will track a Big Fish Pot.  This pot pays out to the Angler with the heaviest fish weighed.
  • Fee for Big Fish:  This is the fee charged to participate in the Big Fish Pot of the Tournament.  Whether it’s mandatory or optional for an Angler to enter, the fee to enter in this pot would be set here.
  • Fee for Big Fish:  This is the fee charged to participate in the Big Fish Pot of the Tournament.
  • Coangler Fee for Big Fish:  This is the fee charged for Co-anglers to participate in the Big Fish Pot of the Tournament.
  • Easy Cash Rounding: This option, when enabled, will round the payouts to the nearest $5 in order to make it easier to deal with the entry fees received. If it is not enabled, values will simply be rounded to the nearest dollar.
  • Sidepot: This option, when enabled, will track a separate sidepot. The sidepot is paid back 100% to the Anglers, even if the Total Payout % is not 100%.
  • Sidepot Fee: This value will be shown if sidepots are enabled, and is the fee collected to get into the sidepot.

Tournament payouts are calculated based on formulas created in the App.  They are not modifiable.  If you need further details of how the payouts are calculated, contact Weighfish here.  If the payout percentages and final payouts are not desired, simply disable Auto-Payouts in the Tournament Details.  Tournament Directors can then do this by hand and enter final winnings/payouts into each Tournament Entry that won.

Example Payout: 25 Boats, $40 Entry Fee, Pays 1 in 5 Places

Example Payout: 50 Boats, $100 Entry Fee, Pays 1 in 5 Places

Example Payout: 70 Boats, $200 Entry Fee, Pays 1 in 7 Places

Auto Points

The Weighfish App can automatically calculate points for each Tournament if desired.  If this is not enabled, the Tournament Director can manually enter points for each Entry.  If it is enabled, the following information must be provided:

  • Max Points Awarded: This is the number of points awarded to the first place finisher in the Tournament.
  • Decrement By: This is the amount less the max points that each place receives for the Tournament.  For example, if the winner of the Tournament receives 100 points, and 2nd place gets 99, 3rd place gets 98, 4th places gets 97 etc; enter 1.  If the winner of the Tournament receives 500 points, and 2nd place gets 495, 3rd place gets 490, 4th places gets 485 etc; enter 5.

Auto Boat Numbers

The Weighfish App can automatically calculate boat numbers for use in the Tournament.  If this is not enabled, the Tournament Director can manually assign boat numbers for each boat.  If it is enabled, the following information must be provided:

  • Order By: With this you either select order by Registration or Random order.
    • Order by Registration will give the first boat to sign up boat #1, the second boat #2, and so on.  With this, its advantageous to get to the tournament earlier, which some Tournament Directors do not want this to cause issues.  With Random ordering this is not the case.
    • Order by Random will give a random number to the boats as they are signed up.   This means that even if a fisherman is the first to register, they don’t automatically get Boat #1.  A highest random number entry field will appear and a number must be entered.  If there are less boats than the Tournament Director enters as the highest random number, there will be gaps in the boat order.  That doesn’t cause any issues, those numbers just wouldn’t be called or used.  If there are more boats than the highest random number, the boat numbers will switch back to ordering by registration once the random numbers are all given out.
  • Highest Number to Use: This field will only appear if the Order By is set to Random.  A number must be entered here.  Typically you would want this number to be a little higher than your expected number of boats, but it will not cause an issue if it is less.  If there are more boats than the highest random number, the boat numbers will switch back to ordering by registration once the random numbers are all given out.

Typical App Usage

Below is a quick run-through of how you would expect to use the App.

  1. Create your account
  2. Create your Tournament Series via the website
  3. Create a couple future Tournaments in the Series via the website
  4. Download the App
  5. Log into the App
  6. Enable the Auto-Payouts for the Tournament
  7. On Tournament morning, as fishermen come to register and pay their entry fee, enter their names in the Tournament (without any weights at this point of course).
  8. After everyone has registered, view the final payouts on the Tournament Stats page of that tournament.  Use that information to divide the money.
  9. During the Tournament weigh-in, as Angler’s weigh their fish, enter the weights and number of fish in the App.
  10. After everyone has weighed, click Auto-Score results to calculate the winners.  Present money/checks/prizes based on the results you see.
  11. All done, that was easier wasn’t it!

App Detailed Look

The Login page allows you to log in to the Weighfish TD app.  You need to log in for the app to upload your tournament results to the website.  If you are in a location where cellular service is not available, you can use the app in offline mode to do your tournament weigh-in and upload the results at a later time.

  • Tap the Weighfish app icon on your phone.
  • Using the same information as when you registered, enter your User Name and Password and click the Login button.
  • If you don’t currently have cell phone service and are unable to login, click the Use Offline button.

If you cannot remember your password, visit https://www.weighfish.com/lostpassword/ to receive a link to create a new password via email.

The Series List page shows all of the Tournament Series that you have created.

  • Click the button to update various app settings and default selections.
  • Click the button to add a new Tournament Series.
  • Click a particular Tournament Series to view all the tournaments in that Series.
  • Enter a Tournament Series name to filter the visible Series by a Search Term.
  • Standalone Tournaments are Tournaments that are not part of a Tournament Series.  They are shown after all Tournament Series are listed.

The Add Series page allows you to add a new Tournament Series or edit an existing one.

  • Series Title: This is the title for your Tournament Series.  This can be your bass club name, organization name, or whatever name your group of tournaments would be referred to as.  Your Tournament Series may span multiple years so it is advisable not to put the year in here.
  • Home City: This is the city where the Tournament Series is based.  It may be the Tournament Director’s hometown or the closest large city to where the majority of Tournaments are held.
  • State: This is the State where the Home City is located.

The Tournament List page shows all the Tournaments in the selected Series, or all Standalone Tournaments if that button was clicked from the Series List page.

  • Click the button to edit the details for this Tournament Series.
  • Click the button to add a new Tournament in this Series.
  • The  button can be used to sort your Tournaments by date or Tournament name.
  • Enter a Tournament name to filter the visible Tournaments by a Search Term.

The Add Tournament page allows you to add a new Tournament or edit an existing one.

  • Tournament Title: This is the Title for your Tournament.
  • Tournament Date: This is the date for your Tournament.  If it is a multiple day tournament, use the date that the Tournament starts.
  • Tournament Length: This is the number of days that the Tournament lasts.
  • Body of Water: This is the lake, river, reservoir, or other body of water that the tournament is located at.
  • State: This is the State where the body of water is located.  If the body of water crosses State boundaries, use the ramp location.
  • Weight Unit:  This is the type of scales that are used to the score the Tournament, either pounds/ounces (example: 14lbs 8oz) or decimal (example: 14.5lbs).
  • Tournament Type: This is the Tournaments format, individual, team, or boater/coangler (also known as pro/am).
  • Tournament Species:  This is the species/type of fish that are allowed to weigh in for the Tournament.
  • Auto-Payouts: This enables the automatic calculation of tournament winnings/payouts using Weighfish’s payout formats.  When enabled, additional information will be required such as Entry Fee.
  • Auto-Points: This enables the automatic calculation of points to each Tournament Entry.  When enabled, additional information will be required such as Max Points Awarded.

The Tournament Entry List page shows all entries for the selected Tournament.

  • If the Tournament is a boater / co-angler format, you will see separate tabs for each side.  Click on the tabs to take you to boaters or co-anglers.
  • If the Tournament is multiple days, you will see separate tabs for each day as well as a total.  Click on the tabs to see weights for individual days.
  • The  button can be used to sort your Entries by current place, angler first name, or angler last name.
  • Enter an Angler’s name to filter the visible Entries by that name.
  • Click the button to add a new Entry in this Tournament.
  • Click any Entry to add or edit weights and other information.
  • An Entry’s Big Fish will be shown in gray.  The current largest weighed fish will be colored separately.
  • A badge will show if an Entry has not paid their entry fee.
  • A badge will show in an Entry has not paid their sidepot fee, if sidepots are enabled.
  • Any Tournament payouts will be shown if they are entered manually or automatically calculated.
  • The current Tournament place is shown to the left of the Angler’s names.  Weight is shown on the right hand side, followed by number of fish in parentheses.
  • The  button presents options available for this Tournament.
    • Select Update Tournament Details to edit the details for this Tournament
    • Select Auto-Score Results to automatically calculate the payouts and/or points for this Tournament.  You will only see this option if you have automatic payouts or points enabled.
    • Select Tournament Stats to view statistics for this Tournament

The Add Entry page allows you to add a new Entry in the Tournament or edit an existing one.

  • Name: This is the name of the Angler fishing.
  • Partner Name: If the Tournament is a Team event, this is the name of the other Angler fishing.
  • Number of Fish: This is the number of fish weighed for this Angler.
  • Number Alive: This is the number of fish weighed alive for this Angler.
  • Big Fish Weight: If the Angler weighed a fish for Big Fish, this is the weight of that fish.
  • Net Weight: This is the total weight of all fish weighed by that Angler, minus any penalties.
  • Additional Details
    • Entry Paid: This checkbox is selected if the Angler has paid their Entry Fee for the Tournament.  De-select it if the Angler has not paid.
    • Sidepot Paid: This checkbox is selected if the Angler has paid their Sidepot Entry Fee for the Tournament.  De-select it if the Angler has not paid.  This option is only visible if the Tournament has a sidepot.
    • Winnings: This is the total payout that this Angler has earned for this Tournament based on their finish.  This includes Big Fish and Sidepot payouts.  Leave blank if they did not win anything.
    • Points: This is the number of points that the Angler has received for this Tournament based on their finish.  Enter zero if they did not receive any points.

The Tournament Stats page shows various statistics about the Tournament.  It also shows calculated payouts if the Automatic Payouts has been enabled.

The Settings page allows the user to update various app settings and default selections in the app.

  • Last Sync: The app syncs automatically with Weighfish.com.   Here you will see the last time it sync’d.  You can click this button to resync it but you don’t normally have to.
  • See your user name
  • See the version of the app you are running.  We recommend always keeping up to date with the version in your app store.
  • Log in if you are offline currently
  • Log out if you need to (you don’t have to log out ever)
  • Email Weighfish.com if you need help with anything.  We are normally very quick to respond.
  • See the Terms of Service
  • See the Privacy Policy

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